If you want to open or close an Outlook Data File. Note : If your organization has policies in place that archive email messages automatically, your older email messages, calendar events, and tasks might be stored in an archive Outlook Data File.
Even if your account uses an offline Outlook Data File. Note: Depending on how Outlook is set up, it's likely the folder where the.
If it doesn't, browse to the file's location. If you're not sure where your Outlook data file is located, see Locating the Outlook data files. Once you open the Outlook Data File. Usually you'll find it at the bottom of the list of folders. The following image is an example. The name of your Outlook Data File.
Usually, the name is based on the account the file is associated with. For example, an Outlook Data File for the account Cheryl. Parsons64 yahoo.
You can remove an Outlook data file from the Folder pane by closing the file. This does not, however, remove the file from your computer. If you have an Outlook Data File. Click the Outlook Data File. Outlook Data File. Files created in previous versions of Outlook are saved in a different location in a hidden folder. The file name that you specify for an Outlook Data File. Before Outlook , the default display name for Outlook Data File.
This can be confusing if you work with multiple Outlook Data Files. We recommend that you use a descriptive display name for each Outlook Data File. In the Name box, enter a descriptive name for the Outlook Data File. Note: Changing the display name doesn't rename the file. Only the name as it appears in the Navigation pane is changed. When you no longer need frequent access to an Outlook Data File.
A closed file no longer appears in the Navigation pane, but isn't deleted from your computer. Right-click the name of the Outlook Data File. Caution: If the Close command isn't available, you're probably trying to remove the default Outlook Data File. If you were to remove that data file, new messages would have nowhere to go.
Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. If you created a. Note: The name of the folder that is associated with the data file appears in the Folder List.
By default, the folder will be called Personal Folders. The following is a list of where Outlook data files are saved on your computer. Some of the folders might be hidden folders. To view them, do one of the following:. Click the Start button, and then click Control Panel. Click the View tab, and then click the Show hidden files and folders option. Outlook data files. Offline Folders file. You can save, copy, or move a data file other than the file that is used as your default delivery location to another location on your hard disk or to a share on the network.
If you need to access any data file that is stored on a network share or on another computer, close any program that might be using that file. A data file can be accessed by only one user or program at a time. If you use a Microsoft Exchange account, typically your e-mail messages, calendar, contacts, and other items are delivered to and stored in your mailbox on the server.
When you install Outlook on a new computer and configure an Exchange account, all your items on the server will be available to you again. The remaining information in this article does not apply to you, unless you have archived local data files or specified that your Exchange email messages be delivered to a local data file. If you use a POP3 email account, which is one of the more common types of personal e-mail account, your email messages are downloaded from your POP3 e-mail server at your Internet service provider ISP to your computer and delivered to and stored locally in a Personal Folders file.
Notes: The default location of the. To use Windows Explorer to navigate to this folder, you must first turn on the display of hidden folders. On the View tab, under Advanced Settings , under Files and Folders , under Hidden files and folders , click Show hidden files and folders. If you want to see all file name extensions, clear the Hide extensions for known file types check box under Files and Folders. You can move any Outlook.
For example, some people like to keep their Outlook data files on drive D or under My Documents, so that creating backup files is easier. Configuration information in the file is being copied to your new default data file. You can delete the file after this information is copied" - I believe this claim to be erroneous! This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question 6. Report abuse. Details required :.
Cancel Submit. How satisfied are you with this reply? Microsoft Outlook automatically stores messages, contacts, appointments, tasks, notes, and journal entries in one of the following two locations:. You can use a backup of your. If you do not know where an old or existing. You can use the backup copy to restore your Outlook data if the original.
This section explains how to create a copy of your whole. Follow these steps to back up the whole. Select Start , and then select Run. Type control panel in the Open box, and then press Enter to open Control Panel. If you see the Pick a category screen, click User Accounts , and then continue to step 3. Under Name , select the Personal Folders Service that you want to back up. By default, this service is called Personal Folders.
However, it may be named something else. Because the. To reduce the size of the. Use Windows Explorer or My Computer to copy the file that you noted in step 8. You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a floppy disk, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device.
If you use Outlook with a Microsoft Exchange Server, you must know where the data is stored in order to back it up. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator typically handles backups of the mailboxes on the server. However, some Exchange Server administrators store Outlook data in a.
This option might be unavailable on some networks. The network administrator might have removed this option to protect the account information.
If you do not see the Email Accounts option, contact the network administrator for help. Look at the Deliver new email to the following location option. If the option contains the word Mailbox followed by an email name, Outlook stores data in folders on the Exchange Server. Contact the Exchange Server administrator for more information about how backups are handled. If the field contains the words Personal Folder or the name of a set of personal folders or.
To back up the data, go to the How to make a backup copy of a. If you want to back up only a part of your Outlook data, you can create a new backup. This is also known as exporting. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders.
You can export only the important folders or contacts and omit folders such as Sent Mail. Folder design properties include permissions, filters, description, forms, and views. If you export items from one. You can use the backup copy of your. Everything that is saved in the. Type the path and the name of the. Under Options , we recommended that you select Do not import duplicates , unless you want the imported information to replace or duplicate items that are already in Outlook.
Select the folder that you want to import. To import everything in the. The top folder usually Personal Folders , Outlook Data File , or your email address is selected automatically. Include subfolders is selected by default.
All folders under the folder selected will be imported. If the. When you copy the. If this attribute is selected, you might receive the following error message:. The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it. Close any application that uses this file and try again.
On the File menu, select Import And Export.
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